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They’re keeping you warm

Your resume made the cut, and you had a promising first interview. Soon after, they called you back for a second interview, where you met all the Very Important People. You felt pretty sure about this one – you liked what you learned about the company and the vacancy, and you started picturing yourself doing that job. You clicked with everyone you met, and it seemed like they really like you. Maybe you started fantasizing about giving notice to your boss. You even let yourself start thinking about your new commute or better work hours or that annual bonus program they told you about.

At the end of your last interview, the hiring manager said they hoped to make a decision soon, and that you would probably hear back within the next week.

Then: A week goes by. Then maybe a few more days. You keep refreshing your email, to no avail. Nothing.

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Did you misread their cues? You want to check in with them, but you don’t want to appear desperate or needy, or too anxious, but if you don’t, will they think you don’t care? Did you say or do something that was “wrong”?

Here’s the deal: After multiple interviews, if they think you’re not a fit, you’ll hear back pretty quickly. So, if you haven’t heard back within a few days to a week, that likely means you’re still in the running.

So, what’s taking so long? There are a few possible explanations:

They’re still interviewing other candidates. Scheduling interviews always takes longer than everyone wants it to, but the fact is, coordinating everyone’s calendars is not always easy.

A key decision-maker hasn’t weighed in. Maybe they’re busy with another corporate priority, maybe they’re on vacation, or there’s a company holiday, but they have to be consulted about the hiring decision. (Trust me, the hiring manager and recruiter are also frustrated by this.)

They loved you, but there’s another finalist. Both of you were well qualified for the job, altogether delightful, and appeared to be a good fit. It’s a hiring manager’s dream! But, based on some factor beyond your control, they decided to proceed first with the other finalist.

Perhaps the other candidate was referred by an employee. Maybe they bonded with the hiring manager because they both have Golden Retrievers or both completed Tough Mudders last year. It could be the other candidate was available to start sooner than you are. All else being equal, sometimes the most random tidbits end up factoring into the decision process.

If this is what’s going on, the employer is buying time to check references and extend an offer to the other finalist first. They are probably going back and forth negotiating compensation or other factors. All of this takes some time.

The employer doesn’t want to cut you loose until the other candidate accepts their offer. If he/she declines their offer, then they’ll offer it to you. You’re not hearing from them because the other finalist is taking a few days to consider the offer.

They are keeping you warm.

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Please resist the urge to stand on principle here. Do not feel insulted that they didn’t choose you first. You wanted that job, right? Hang in there, if you can. Be patient. The delay doesn’t necessarily mean it’s a no.

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Should you call? You may check in, but don’t pester. It’s ok to send one note (email, or text, if you’ve been invited to do so) to the hiring manager and/or the recruiter to ask how the decision-making is going, and ask if they need more information to help them make their decision. (They probably don’t.) Reaching out like this reaffirms your interest in the position. If their silence continues for longer than two weeks, then feel free to check in again, because that’s too long, and courtesy dictates that you should expect an explanation for the delay.

In response to your overture, if you get a reply that’s something like, thanks for checking in, hope you’re well, we’re still finalizing our decision and should be making our choice soon, and we’ll let you know either way – That is not necessarily a “no.” It means they’re still buying time.

Don’t pause your search while you’re waiting! You don’t want to miss out on other opportunities that may arise while you’re on hold with this other job. What if you receive an offer from another employer? Then you could be in the position of keeping the first employer warm! Remember – this is a two-way negotiation.

Now, let’s say they finally get back to you. The message is that it was a difficult decision, but they decided to pursue another candidate whose background and skills were a better match for the position. They thank you for your interest in the company and wish you every success in your future endeavors.

They went with the other candidate. This sucks. It’s so frustrating. I’m sorry.

But I want you to know: This is NOT a reflection on you or your value or your qualifications. There was nothing you could have done “better.” It simply came down to the circumstance of you being a finalist with one other person.

I know that’s small comfort, especially if it’s happened to you more than once, but I want this to be a message of hope. Don’t give up! Your resume got you the interview, so you’re doing something right.

So: Buck up, li’l camper! Get back out there! Continue networking, keep scanning those job postings, don’t stop applying. The best candidates always land on their feet. Your next job is waiting for you!

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